GENERAL MESSAGE - Example ___________________________________________________________________________________________ TO: "Linda Cook" POSITION: Lane County Emergency Manager ___________________________________________________________________________________________ FROM: West Lane County EOC, Florence, Or. POSITION: Logistics ___________________________________________________________________________________________ SUBJECT: Emergency request for bottled water DATE/TIME: 9:15 PM 5/31/2009 ___________________________________________________________________________________________ MESSAGE: As a result of the current emergency reported in our earlier Declaration of Emergency (DOE) and recent Situation Reports (SITREPS), there are currently more than 700 displaced people being sheltered at three area Evacuation Centers. Water service throughout the impact area is disrupted, non-potable, and without pressure. Estimates from the City of Florence Public Works and Heceta Water District are that this situation will continue for at least 10 days until limited service and distribution points can be established. Fire Dept. Tenders and all available commercial water tankers are all in use fighting fires raging throughout the area. CERT members are at work identifying localized sources of water for neighborhoods sheltering in place. All local sources of transportable potable water have been identified, impounded, and distributed according to priorities, but these supplies will be exhausted by 1800 local tomorrow. There is an immediate and on-going critical need for bottled water at the Florence Events Center (375 people), the Mapleton Grange (200 people), and St. Mary's Church (125 people). We figure needs at a minimum of 1 gal. per person per day. Florence, Mapleton, and South of the Siuslaw Bridge are isolated due to severe roadbed and bridge failures. Florence Muni Airport can support rotary-wing aircraft only, and perhaps LAPES. It appears that the best current delivey option is palletized cases of individual bottles of water delivered via rotary wing aircraft to LZ's near the Evac. Centers. Future delivery options may include re-supply via sea-going barges and river craft, but not until debris is cleared and necessary infrastructure is repaired. Please advise soonest on availability, timing and delivery method intent. ___________________________________________________________________________________________ S-SIGNATURE: /S/ Henry Hanf POSITION: West Lane County Incident Management Team Logistics Chief ___________________________________________________________________________________________ REPLY: Roger Ur 9:15 PM 5/31/2009 request for emergency supply of bottled water. We are prepared to initially supply 3 days based on your stated requirements. We will use National Guard rotary wing aircraft for delivery. Please verify that your identified LZ's can accomodate Chinook helicopters. Tentative deliveries commencing 10:00 local 1 June. Please supply Lat & Long of LZ's in WGS 84 / NAD 83. Please equip ground personnel with narrow band VHF airband radio capability; Prior service airfield operations types, if available, would be greatly appreciated. Use A/G frequency Foxtrot 167.5500N. Please mark the LZ with large day-glo orange cross if possible, or other appropriate means if not. ___________________________________________________________________________________________ DATE/TIME: 12:03 AM 6/1/2009 S-SIGNATURE: /S/ Roger Wilco, CPT., 1042nd Aviation Regiment, ORNG POSITION: Lane County Laison, 102nd Civil Support Team, ORNG ___________________________________________________________________________________________ Airmail Ver. ICS-213 For Transmission via ARES/RACES